You can now create client portal accounts directly for individual contacts, without relying on company-level user accounts. This new approach gives you greater flexibility in managing client access and communication.

Each contact on the client profile now includes a dedicated “User account” option, making it easy to activate, edit, and manage access. Usernames are prefilled, permissions can be customized, and credentials can be sent instantly. Contacts can also reset their own passwords directly from the login screen, improving autonomy and reducing admin overhead.

Direct Delivery to Client Portal

Project delivery is now faster and more seamless. Files can be sent directly to the Client Portal from the Delivery task, eliminating extra steps and simplifying client communication.

With just a few clicks, you can upload deliverables, notify relevant contacts, and include a custom message. Clients receive clear instructions and can easily access their files through the portal, improving transparency and efficiency.

Improved HubSpot Integration

Orchestrum now automatically matches HubSpot deals with the Companies.

If a matching company already exists in HubSpot, the deal is automatically linked to it. This ensures better organization, accurate grouping of deals, and improved visibility across your sales pipeline.

Simplified Quote Confirmation

The quote confirmation process has been streamlined to reduce friction and prevent missed responses.

Clients no longer need to click both “Accept quote” and “Send response.” Now, their response is submitted instantly upon clicking “Accept quote,” minimizing confusion and ensuring faster confirmations.

Stability Improvements

This release also includes a range of bug fixes and small enhancements to improve overall performance and day-to-day usability.

A More Connected, More Efficient Workflow

This update focuses on improving how you interact with clients, manage deliveries, and connect your tools. From more flexible client portal access to smoother integrations and simplified workflows, every improvement is designed to save time and reduce friction in your daily operations.

We’ll continue building on these enhancements to make Orchestrum even more intuitive, reliable, and aligned with the evolving needs of modern LSPs.

Stay tuned for more updates as we keep pushing Orchestrum forward.

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In early December, Athens hosted the ELIA Focus PM 2025 conference, bringing together project managers and localization leaders for three days of intensive learning, networking, and knowledge exchange. During the event, Orchestrum took center stage as part of the workshop Fit for the Future: Tools That Empower Today’s Project Managers.

Orchestrum – A Tool Built for PMs, Presented to PMs

During the session, Marina Orešković (Across Systems) and Katarina Barun Baotić (Ciklopea) demonstrated how Orchestrum was designed in collaboration with experienced localization PMs. Attendees saw firsthand how the system:

• Reduced administrative workloads
• Automated repetitive processes
• Centralized all project-relevant data
• Delivered actionable business insights

The presentation highlighted real examples of how Orchestrum helped PMs focus on meaningful, high-impact work – instead of manual operational tasks.

Meeting the Needs of a Modern Localization Industry

As discussed during the workshop, PM teams today navigate increasingly complex challenges. Orchestrum proved to be a valuable solution for improving:

• Decision-making
• Transparency
• Cross-team collaboration
• Overall efficiency and predictability

The system’s design aligns with the industry’s evolution, offering clarity, structure, and intelligent automation.

Where Process Meets Purpose

The conference’s theme – “The Agora of Project Management: Where Process Meets Purpose” – mirrored Orchestrum’s core philosophy: a single place where processes, people, data, and decisions meet.

Participants left the session with a clearer understanding of how Orchestrum supports PMs in managing both daily tasks and long-term business strategies.

A Strong Presence in Athens

Orchestrum’s participation at Focus PM 2025 reinforced our role as one of the most forward-thinking TBMS platforms in the industry.

The exchange of ideas, feedback from PMs, and hands-on demos contributed to a highly successful and insightful experience.

We’d like to thank everyone who attended the workshop and look forward to new collaborations and implementations inspired by this event!

The post Orchestrum Showcased at Focus PM 2025 appeared first on Orchestrum: Translation Business Management System.

As one of the key industry events in the Nordic and Baltic regions, NTIF brought together language service providers, technology innovators, and localization professionals to explore emerging trends and future directions in translation and language technology. This year’s event marked the 15th anniversary of NTIF, with a strong focus on regional linguistic diversity, evolving market needs, and the role of AI and automation in reshaping the industry.

Our Contribution

During the event, Orchestrum showcased its TBMS platform, which is designed to support LSPs with:

• Unlimited user access
• Real-time vendor availability
• Customizable reporting
• Integrations with CRM, TMS, and accounting systems.

Our presence at NTIF reflected our ongoing commitment to helping the translation ecosystem adapt to technological change while maintaining efficiency, transparency, and collaboration.

“Our Takeaways from NTIF 2025”

Participating in NTIF allowed us to:

• Learn from experts and industry leaders
• Connect with LSPs, language professionals, and technology partners
• Exchange perspectives on AI, localization strategies, and innovation
• Engage with a community dedicated to strengthening language diversity and digital leadership.

The conversations, insights, and connections from Helsinki continue to inspire our vision for smarter, more connected workflows in the language-technology space.

Thank You, Helsinki

We’d like to extend our thanks to the NTIF organizers and partners, and to everyone who visited our booth.

We look forward to future collaborations and to continuing the dialogue on how technology can enhance the work of LSPs and language professionals worldwide.

The post Orchestrum at NTIF 2025 in Helsinki: “Our Key Takeaways” appeared first on Orchestrum: Translation Business Management System.

About tekom 2025 

tekom is Europe’s leading event for technical communication, bringing together thousands of professionals, industry experts, and solution providers. The conference features cutting-edge exhibitions, insightful presentations, and unparalleled networking opportunities, making it the must-attend event for anyone involved in technical documentation, content strategy, and language technology. 

Event Details 

This is a milestone moment for Orchestrum TBMS as we introduce our innovative Translation Business Management System to a wider professional audience. Join us at Hall 2, Booth C15 from November 11-13, 2025 at Messe Stuttgart, where the Ciklopea team will be demonstrating Orchestrum’s comprehensive solutions for technical content management and localization workflows. 

Connect with Our Experts 

This is your unique opportunity to be among the first to see Orchestrum TBMS in action. Visit the Ciklopea booth to meet our team and discover how this innovative Translation Business Management System can revolutionize your workflows: 

• Ana Meštrović – Business Development Manager 

• Denis Kranjčić – Product Owner 

• Andrea Mataija – Account Manager 

• Mladen Stojak – Chief Stategy Officer 

We’re ready to discuss how Orchestrum can transform your content management and technical communication workflows. 

Attend Free with Our Exclusive Code 

We’re offering our customers, partners, and guests complimentary access to tekom 2025. We’re covering the cost of the first 50 trade fair tickets redeemed with our special invitation code: 

Code: J25Ciklopea 

How it works: 

1. Visit tcworldconference.tekom.de and select your trade fair ticket 

1. Add the ticket to your shopping cart 

1. Enter our code J25Ciklopea at checkout 

1. Your ticket will automatically be set to €0.00 – completely free! 

The first 50 guests who register with our code will receive complimentary admission. Don’t miss this opportunity to attend one of Europe’s most important technical communication events at no cost! 

What to Expect 

Join us to witness the first public showcase of Orchestrum TBMS, explore its features for translation business management, and discover how it integrates seamlessly with technical content management workflows. This is a rare opportunity to see innovation in action and network with industry professionals who are shaping the future of technical communication. 

Don’t miss the chance to be among the first to experience Orchestrum TBMS and see how it can elevate your translation and technical documentation processes! 

Learn more about the event at tcworldconference.tekom.de. 

Unable to attend? Reach out to us at sales@orchestrum.com to arrange a personal demonstration. 

REQUEST A DEMO 

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In today’s fast-paced language services industry, efficiency is everything. That’s why Orchestrum has partnered with BeLazy, a leading automation platform for translation project management. This powerful integration allows LSPs to automatically receive projects within Orchestrum from other translation business management systems (TBMSs). The result? A faster, easier workflow that frees up your time and resources so you can focus on growing your business.
Why This Integration Is a Game-Changer for LSPs

Managing projects across multiple platforms is tedious and time-consuming. Manual intake processes slow you down, increase the risk of errors, and prevent your team from focusing on high-value work.
With BeLazy’s automation within Orchestrum, you can easily integrate external systems, automate project retrieval, and enhance workflow efficiency—without lifting a finger.

The Key Benefits of Orchestrum’s BeLazy Integration

1. Hands-Free Project Intake

Stop wasting time on manual data entry. With Orchestrum and BeLazy, new translation projects from external TMBS platforms are automatically imported into your workflow. That means fewer errors, faster turnaround times, and a more efficient team.

2. Optimize and Accelerate Your Workflow

Once a project lands in Orchestrum, it enters an environment built for speed, accuracy, and efficiency. With customizable workflows and centralized document management, you can easily assign resources, track progress, and optimize processes to keep your clients happy.

3. Scale Without Limits

Want to handle more projects without adding to your workload? Automation is the key to growth. By integrating BeLazy with Orchestrum, LSPs can manage higher volumes effortlessly, improving efficiency while keeping costs under control.

4. Simple, Fast, and Easy to Set Up

You don’t need a tech expert to get started. Orchestrum’s BeLazy integration is designed for ease of use, allowing you to connect, configure, and automate in just a few clicks. No complex coding. No IT headaches. Just instant productivity.

5. Gain Complete Control and Visibility

With real-time insights into your incoming translation projects, you’ll always know what’s happening, what’s due, and where your resources are allocated. Track deadlines, monitor job statuses, and ensure flawless project execution—all from one intuitive dashboard.

Boost Productivity, Reduce Costs, and Win More Clients

When you automate your translation workflow with Orchestrum and BeLazy, you reduce administrative burdens, improve accuracy, and speed up delivery times. That means happier clients, stronger business growth, and more opportunities to scale.

Ready to Take Your LSP to the Next Level?

Let’s make your translation workflow seamless, scalable, and stress-free.

Contact us today to discover how Orchestrum’s BeLazy integration can revolutionize your project management process and help you stay ahead of the competition.

The post Transform Your Translation Workflow with Orchestrum’s BeLazy Integration appeared first on Orchestrum: Translation Business Management System.

Our professional language solutions platform has secured significant EU funding to accelerate digital transformation initiatives, beginning with the ICT project in 2014. This funding has played a crucial role in enhancing our capabilities and driving innovation.

In our latest project, Ciklopea was awarded a voucher for complex digital solutions on November 7, 2023, from the Ministry of Economy and Sustainable Development. The project has been co-financed by the National Recovery and Resilience Plan 2021-2026.

The aim of this project is to drive digitalization and business transformation by developing new modules for the professional language solutions platform. These modules will optimize our business processes in consulting and localization and create a potential for sales to interested clients.

The key target groups for the project include our employees, clients, and suppliers.

Expected outcomes of the project:

1. Digital transformation of the company through the development of new modules for   professional language solutions platform.
2. Introduction of one new digital service, supported by the complex digital solutions voucher, with three modules implemented in the translation business management system.
3. Strengthening employees’ digital competencies through training on the use, maintenance, and updates of the new modules.

This project represents a significant step forward in Orchestrum’s journey of innovation and excellence as a professional language solutions platform, and we are excited to continue bringing advanced solutions to our clients and partners.

The post Orchestrum Receives EU Funding for Digital Transformation Project appeared first on Orchestrum: Translation Business Management System.

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Orchestrum offers a comprehensive, all-in-one enterprise solution tailored to meet the needs of modern Language Service Providers. Whether you’re managing small-scale projects or handling large, complex workflows, Orchestrum provides the flexibility and power your business requires—without the need for multiple plans.

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